How We Have Helped

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Recent Work Headline

Defense Information Systems Agency (DISA)

Department of Defense Defense Information Systems Agency (DISA) Chief Financial Executive

Project Summary

IFAS serves as the Prime Contractor for a 20 FTE effort that supports the DISA Chief Financial Executive providing PPBE, audit and Cost Estimation expertise. IFAS provides financial, project management and functional/technical/analytical support and identifying areas of improvement within the financial management function as related to financial management and budgeting software (FMSS). This support includes training, SOP’s, reviewing procedures and processes on financial management issues, identifying interrelationships, analyzing system reporting capabilities, identifying problem areas, identifying and analyzing Defense Information Systems Network (DISN) costs, and documenting process improvement recommendations.

Services Provided

IFAS develops Work Breakdown Structures (WBS), Cost Element Structure (CES), Cost Benefit Analysis, Cost Data Research and Estimate Documentation, Risk Management and schedule analysis, as well as Executive-Level Briefings. IFAS conducts IG Project Planning and Management by participating in annual inspection planning and data collection. We assist in developing and implementing solutions for overall process improvements in financial management effectiveness, work methods, and conducting gap analysis.

IFAS works with DISA management staff in developing and implementing techniques for assigning cost to program schedules and requirements in addition to gaining an understanding of the true cost and wellness of a program. We review and compare the Prior Fiscal Year’s (PFY) execution data to the Current Year’s (CY) execution data to identify and justify variations that may result from new program initiatives. We create spend/execution plans that assist in the monitoring and reconciliation of program execution.

IFAS executes a complete range of audit life cycle activities of complex financial or performance audits, assertation packages, readiness, engagements, organizational surveys, and special studies; management evaluations to assess the economy, efficiency, and effectiveness of diverse Agency programs. We develop potential audits for annual audit plan, adherence to legislation, agreements and contracts. Our team provides project findings and recommendations of the draft and final report in accordance with Generally Accepted Government Auditing Standards (GAGAS), FISCAM and FISMA, DISA-OIG policies and procedures, and other audit guidance as required. We assist in reporting and analyzing the financial performance of each DISN or internal budget program, to include review of FY financial documentation and cleansing of financial accounts.

IFAS use the established Planning, Programming, Budgeting, and Execution (PPBE) process for developing program budgets. We provide accounting services and utilize DOD approved systems to include the Federal Financial Accounting Management Information System (FAMIS), the Defense Budgeting System (DBS), the Commander’s Resource Information System (CRIS) and the Comprehensive Cost and Requirements System (CCaRS) tool to track commitment and obligation documents against allocated funding. Our team tracks the progress of current Unliquidated Obligations (ULO) and Negative Unliquidated Obligations (NULOs) resolution, including analysis and reporting to provide financial management oversight over ULOs/NULOs, aged commitments, and expiring and canceling funds.

IFAS assists with the development Life Cycle Cost Estimates; Independent Cost Estimate (ICE) and Component Cost Estimates (CCE). Additionally, in the review of DISA Programs, we provide recommendations on DOD Acquisition policy and procedures. IFAS provides OMB 300 justification and submissions to support these recommendations. IFAS supports the development of Cost Benefit Analysis, Business Case Analysis and Analysis of Alternatives. Our support includes participation in Integrated Product Team (IPT) and Acquisition/Cost IPT, preparing status briefings, identifying cost issues, and providing solution recommendations.

Our Subject Matter Experts provide support constructing prices for services that are fully supported and defended through the budget cycle. We communicate the stabilized rates to DISA customers and help the staff to attain cost goals in the year of execution. We develop performance metrics of DWCF activities, and support development and implementation of a financial dashboard.

Our team manages IG Internal Controls by tracking Information Systems and Financial Reporting by following up on corrective actions in response to inspection findings and recommendations. We evaluate the appropriateness of initially identified plans, actions, and milestones as established by each office of primary responsibility (OPR), ensuring that all aspects of recommendations are adequately addressed.

IFAS provides full spectrum financial management and accounting services. We use ACEIT and other metric tools to develop costs in the appropriate work breakdown structures and use them to measure cost element structures, as defined by DoD regulations and guidelines. We research costs in the DISA databases and benchmark them against other databases. IFAS develops and maintains financial reports including monthly Cost and Revenue (C&R) preliminary report to include year-to-date (YTD) execution with end of year projections, cost transfers, and revenue and we create automated PE55 DWCF program reconciliations including cost and cash activity, and contractual obligations.

Defense Logistics Agency (DLA)

Department of Defense Defense Logistics Agency (DLA)

Project Summary

As a subcontractor, IFAS manages a team of 18 FTE’s in multiple locations serving on multiple task orders (TO) in the Eastern Region of the United States to assist our Prime’s efforts in providing Financial Improvement and Audit Readiness (FIAR) assistance services for the Defense Logistics Agency (DLA). IFAS assists in documenting, monitoring, updating and obtaining coordination on DLA end-to-end business processes. The DLA Financial Compliance and Process Management Division has two branches; Financial Compliance and Audit and Financial Process Management where IFAS supports in the development, implementation, integration and sustainment to DLA financial compliance and audit ability efforts. Our work with DLA’s J8 Financial Compliance and Process Management Division illustrates the same attention to sound financial planning and practices, accounting principles, records management, strategic and organizational planning, site selection and business process improvement that we apply to all of our customers.

Services Provided

Assisted in re-engineering DLA processes based on the government and industry best practice and met the federal management system requirements, develop and maintained system access roles, jobs, organizational structures, key performances metric and other business considerations.

Assist in the administration of financial resources and implementation of financial management policies including planning, programming, budgeting, funds control, unit cost, pricing, financial performance analysis, financial services, financial process management, performance analysis and strategic planning. We assist in coordinating, analyzing, negotiating, developing, consolidating and reporting comprehensive programming plans. IFAS serves as a liaison with DLA HQ J8 and J6 on all issues involving programming and executing budgetary plans and resources. We identify and develop workload and resource programming requirements and policies by providing guides, consolidating and justifying support and operating requirements.

IFAS works with financial, functional, contract, and audit personnel to document end-to-end business processes and systems that generate and control financial statement information and determine and document actions needed to address problems. We identify responsible action officers and obtain corrective action plans (CAP) and milestones for inclusion in the FIAR plan. We provide financial documentation and oversight efforts for internal controls review, financial data analysis and interpretation and feedback on developing process improvements.

Work with financial, functional, contract, and audit personnel to document end-to-end business processes and systems that generate and control financial statement information and determine and document actions needed to address problems.

Provide video production support to include development of training, marketing and educational video production lifecycle which includes criteria, outline, script writing support, filming, production, and editing.

Assist DLA with developing training courses to establish finance competency and other areas identified as “gaps” through project activities to ensure consistent and effective performance across the organization.

IFAS develops a detailed Audit Readiness Change Management Execution Strategy for DLA. IFAS considers and fully utilizes all relevant work that has already been completed by DLA and its vendors in order to develop the execution strategy.

Alcohol Tobacco Firearms Agency (ATF)

United States Department of Justice Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) Financial Management Division (FMD) Accounting Branch

Project Summary

As a Prime Contractor, IFAS provides quality, professional and analytical personnel to support the Financial Management Division’s (FMD)’s objectives in the areas of the Accounts Payable Accrual, Revenue Operations, and OMB A-123 testing and reporting. IFAS assists in the development of the Bureau’s internal controls plan and provides the following services: Implementation and Compliance Assessment, Monitoring, Auditing, Testing, and Remediation Support for OMB Circular A-123, Appendix A and Related Statutory Regulatory, Policy, and Program Requirements.

Services Provided

IFAS creates and maintains quarterly provider listings for DOJ components and maintains the SOP. This task entails assisting the Accounting Branch staff in generating and reviewing the quarterly reports to compile the provider listings for DOJ components. This process also involves reviewing component provider listings that are submitted to ATF and validating agreement activity.

IFAS provides statistical, analytical and reporting for DOJ’s Improper Payments and Recovery Act (IPERA) Reporting. We meet with ATF leadership/CORs, POCs to develop testing objectives, we receive sample data/transactions and communicate and report findings, suggestions, and statistics regularly.

IFAS performs analysis of responses and prepares individual obligations to be analyzed/reviewed/processed. We develop queries, excel spreadsheets and packages for high dollar vendors and validate all unbilled responses and amounts. IFAS updates and maintains the Standard Operating Procedures (SOP) for the Accounts Payable (AP) accrual process, and refines procedure updates as needed. The SOP’s include, but are not limited to, Open Obligations reviews, Open Receivers reviews and the Quarterly High Dollar Vendor reviews. We perform Open Obligations reviews quarterly and provide results of the reviews to ATF management, including maintaining a CFO metrics log of responses.

IFAS assists in proposing internal control activities in order to identify and mitigate risks and achieve the internal control objectives of efficient and effective operations. We improve the reliability of financial reporting and ensure compliance with laws and regulations. IFAS provides protection against loss from fraud, waste and abuse and ensures payables and expenditures are properly recorded, as required by the Federal Managers Financial Integrity Act (FMFIA) and the GAO Standards for Internal Controls in the Federal Government.

IFAS reviews and updates the OMB A-123 Standard Operating Procedures for ATF based on previous year’s reviews of internal controls, corrective action plans, and notifications of findings and recommendations (NFRs). IFAS examines information provided by external auditors and comments from the Office of Management, FMD and the FPCB based on Draft DOJ Guidance for Implementation of OMB A-123 Management’s Responsibility for Internal Controls.

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